Company Vehicle Use Policy
DAILY CHECKS / DEFECT REPORTING
Daily checks prior to vehicle use must be carried out and a weekly check submitted via ECS App (Click on the Icon to download) -> confirming that these checks have been carried out. Prior to Receiving/Swapping/Handing Back of Vehicles you are responsible for carrying out a damages and defects report. If No defects submit NIL on the report.
MONTHLY BUSINESS MILEAGE
As a minimum each month your Monthly Business mileage must be submitted either via APP or Email Fleet Transport failure to submit will result in all fuel costs being deducted.
NO SMOKING and CLEANLINESS
Drivers are ambassadors of our business and we wish to display a good image of our company. Please keep inside and outside of our vehicles clean.
Company vans are not permitted for Private use. Any use of fuel for private use will be recovered from drivers pay. Mileage for Month – Business Miles x Cost of Fuel. Checks will be carried out to verify mileage against ECS planning rosters/mileage calculators.
NON AUTHORISED PASSENGERS
Only company employees or those working for ECS are permitted to travel in Company Vehicles (Drivers must hold Valid Authority to Drive)
Please refer to Issue 3 of the company vehicle policy May 2022 for full details on driving ECS vehicles. Providing further information on Mandatory actions, Deductions, Handback, Reporting. Further information contact 01270 382327 during office hours. A copy of the new Drivers Handbook is attached to the eMail.